This topic describes the settings on the In Mail page if Download from a POP3 Server is chosen as the mail retrieval method. See this topic for the more information on the In Mail settings page.
The POP3 Server Address field contains the name of the POP3 mail server, you should ask your Internet Provider for this (see Common ISPs for the details for some ISPs).
The POP3 Server Port field is the TCP/IP port which your ISP’s POP3 mail server uses. Normally this is 110, so just leave it as the default value unless you know it must be changed.
The POP3 Authentication Method list lets you choose the POP3 authentication method VPOP3 should use to connect to your Internet provider. Normally you should use Plain Text, a few ISPs may require APOP or CRAM-MD5 or one of the other methods. If you are not sure contact your Internet provider for more help. If you are connecting to MSN you should use the MSN (SPA) method. If you are connecting to Compuserve, you should use either CSi (RPA) or Plain Text depending on how you have defined your POP3 mailbox with Compuserve.
The POP3 Account Username box should contain the name that you should use to connect to your ISP’s POP3 mail server. You will need to ask your Internet Provider for this if you don't already know it.
The POP3 Account Password box should contain the password you need to use to connect to your ISP’s POP3 mails server. You will need to ask your Internet Provider for this if you don't already know it.
See these links for more information if you are using Compuserve or MSN for your email.
The next settings tell VPOP3 how to handle the mail which it retrieves from the ISP mail server.
The Accepted
Domains field is very important! This field tells VPOP3
which mail domain names (the bit after the ‘@’ sign) are intended for
you, so you could put ‘yourcompany.co.uk’ here. If there are many mail
domains that you can accept (due to email aliasing or forwarding) then
separate the names with semicolons or commas. Also, if you want to accept
mail for a single user at a domain, you can put the username followed
by ‘@’ followed by the domain name (e.g. ‘fred@myisp.co.uk’).
See Common ISPs for common
settings for some ISPs.
The section Accepted Domains
discusses this important field in more depth.
Note: if you leave this field empty, then VPOP3 will not know which email recipients it should be handling, so the default user will get an error message saying "There was incoming mail with no recipients".
The Download message Limit box tells VPOP3 not to download messages over a certain size. Specify 0 (zero) if you want VPOP3 to download all messages.
If you are also specifying that VPOP3 should leave messages on the server or have enabled Download Rules (see below), then VPOP3 will add an automatic Download Rule which will cause it to ask the intended recipient if they want to download the large message. If you are not leaving messages on the server, then VPOP3 cannot do this - it will simply leave the message on the server to allow you to remove or download it manually.
The Leave messages on server box tells VPOP3 not to delete downloaded messages straight away, but to leave them on the ISP mail server for a certain number of days. Set this to 0 (zero) to make VPOP3 download messages immediately.
Note that this isn't guaranteed to work because some ISPs delete mail as soon as it has been read anyway, or they may impose a maximum time limit that mail can stay on their servers. Also, note that for this to work, the ISP’s POP3 mail server must support either the UIDL command or the TOP command. Most do, but unfortunately some don’t. If your ISP doesn't support either of these commands, then you will receive an appropriate error message from VPOP3 when you try to connect.
The Use Download Rules option lets you specify that this In Mail configuration should process Download Rules when retrieving messages from the POP3 mailbox.
The Edit Download Rules button takes you to an editor where you can define Download Rules (Note that Download Rules apply to all In Mail configurations, not just the currently selected one.)
There are five possible routing options that VPOP3 can use for POP3 mail.
Route
according to detected recipient - using
this method VPOP3 will scan the header of the incoming message and try
to work out who the message was for, by looking in the To, Cc,
Received: and some other header
fields. This is usually the best option for downloading mail from a POP3
mailbox which receives mail for multiple email addresses. The Configure
Routing Options button lets you customise
how VPOP3 will parse the headers.
More details about routing according to detected recipient
Send all messages to a specified user/list - using this method VPOP3 will send all messages to the specified user/list, regardless of what the header says. This is usually the best option for downloading mail from a POP3 mailbox which only receives mail for a single email address
Forward all messages to another LAN mail server using SMTP - using this method, VPOP3 will send all the downloaded messages to a specified user on another specified SMTP mail server on your network. This is usually the best option if you have a POP3 mailbox for a single email address and want the messages to be forwarded to a different mail server. (If you have a multiple email address POP3 mailbox, use the LAN Forwarding options under the Local Mail settings)
Attempt
to work with a single email address
- using this method, VPOP3 will try to find a local user name in the text
portion of the recipient email headers. This option can be useful if your
ISP account doesn’t support multiple email addresses.
More Details about Routing with a Single Email Address
Search
subject line for a marker - using this method, VPOP3
will search the subject line of incoming messages looking for a special
marker to indicate who the message is for.
More Details about Routing According to the Message Subject
The Attempt to remove duplicate messages option tells VPOP3 to look at the message headers of messages being downloaded through this In Mail setting in this session. If certain headers are identical (subject, date, from and message-id) then VPOP3 will assume that the message is a duplicate of previously downloaded message, so it won't be downloaded again. This option is useful if you have a single email account at your ISP for many local users and your ISP creates multiple copies of a message if it is sent to several local users at once.
If you want to filter incoming SMTP messages, see SMTP Rules, or the other Content Filtering methods.
